Terms & Conditions

Winnie’s Wheelz – Vintage V-Dub Vehicle Hire Terms and Conditions

Our T&Cs are universal across all wedding transport bookings and cover all circumstances related to both these services. This agreement is made between Winnie’s Wheelz – vintage V-Dub Vehicle Hire (“The Company”) and the person/persons submitting the Booking Form (“The Hirer”).

In submitting a booking form or signing this agreement The Hirer accepts accepts full responsibility for every person in his/her party to be bound by these Terms and Conditions. Our VWs and equipment remain the property of The Company at all times.

BOOKINGS

To secure the booking The Hirer must send to The Company a completed Booking Form. The hirer is required to pay a non refundable booking fee to The Company at the time of booking by bank transfer. On receipt of an invoice receipt sent to The Hirer from The Company this agreement shall have effect. The booking fee will be deducted from the full balance payment which is due 6 weeks before The Day of Hire by bank transfer, otherwise the booking will no longer be secure.

Late bookings are at the discretion of The Company and if made within 6 weeks of The Day of Hire, full payment will be required by bank transfer with the return of the signed Booking Form and Terms & Conditions.

Any extra requests or alterations to the booking including additional pick up points or change of venue, causing extra time not made at the time of the booking/confirmation may not necessarily be achievable due to other commitments, however every effort will be made to meet these requirements but please note that further charges may be incurred.

Once a booking is made and confirmed, the price quoted to The Hirer will not be changed, unless The Hirer wishes to make alterations to the booking. Only in the event of exceptionally increased fuel prices, the necessity to use roads with tolls or previously undisclosed costs / fees to offer service at a specified venue will the company be required to charge any extra fee. In this case The Hirer will be notified immediately.

CANCELLATIONS

All cancellations must be in writing. If The Hirer cancels the booking:

  • The Booking fee paid at time of booking will be non-refundable

  • If more than 6 weeks’ notice is given then the balance of payment minus the Booking fee will be refunded to The Hirer (Only applicable where a full balance has been received at the Hirers discretion at time of booking or prior to 6 weeks before the booking)

  • If less than 6 weeks’ notice is given the full hire amount will be non-refundable.

We strongly advise you to take out travel/wedding insurance to cover against any cancellations or unforeseen circumstances and have a vehicle back up plan due to the very nature of old vehicles.

TERMS OF SERVICE

The Company does not accept responsibility or liability for adverse weather conditions, or acts by other persons or organisations which may impact adversely on The Day of Hire. However, we will endeavour to do all that we can to maintain a professional standard despite difficulties.

Whilst The Company will make every effort to arrive punctually at your pick up address. The Company cannot be held responsible nor accept any liability for late or missed connections for any reason. We will always endeavour to find an alternative route. Whilst every effort will be made to maintain the serviceability of our VWs, The Company cannot be held responsible or accept any liability for mechanical, electrical, material breakdown or accident whatsoever. In this unlikely event every effort will be made for the immediate repair to our VWs so that the onward journey can continue.

In the event of an incident which totally prevents our attendence we will fully refund of the hire price with no further liability and The Hirer will have no further claim of any kind against The Company. Any occurence impacting on the agreed hire period, will be retrospectively discounted proportionately to represent the level of service provided on the day, depending on the wishes of the hirer at the time. Further/alternative transportation required for any part of your journey/s will solely be the responsibility of The Hirer.

The Company reserves the right at any time to change/replace/renew the VWs booked or advertised in order to maintain The Company’s high standards with no liability accepted. The Company will always advise the Hirer in advance of their booking date in these circumstances.

DAMAGE, LOSS, INJURY & BEHAVIOUR

The Hirer shall be fully responsible and liable for any damage caused both inside and outside of our VWs by The Hirer or any member and his/her party, however caused. This includes incitement to ANY third party which results in damage to our VWs or contents and equipment. The Hirer will agree to be liable for the total retail cost of the repair/replacement of all damaged parts of our VWs or equipment. The Company will determine the location of the repairer or retailer. In addition, The Hirer will be liable to pay The Company a fixed daily rate (determined by The Company) whilst our VWs or equipment is out of commission for such repairs, plus any further incurred losses such as lost bookings.

The consumption of food products or drink is not permitted unless authorised by The Company. In addition smoking is prohibited as is the transportation of pets, unless agreed in writing by company in advance of the booking date. Any infringement of these terms The Company will terminate the hire and agreement with no refund of monies paid. The Company reserve the right to request and where necessary enforce the removal from the VWs of any persons infringing these rules and / or behaving in an aggressive, destructive or erratic manner at any point during the hire period. In this event The Company will make no refund of monies paid.

The Company at no time will take responsibility for The Hirer’s or any members of his/her party’s possessions used or left in our VWs. The Hirer must ensure all possessions belonging to The Hirer or any of his/her party are removed at the end of each period of hire. The Company will accept no responsibility or liability for injury/death of the Hirer and any member and his/her party whatsoever and however caused arising directly or indirectly from the use of our VWs, unless by proven negligence of The Company.

The Company or its representative(s)/employee(s) reserve the right to refuse entry to our VWs or to any person(s) they deem unfit, for whatever reason, and can refuse to continue the journey if any person(s) behave in a manner which may be detrimental to any other person or our VWs and their contents. In this event The Company will terminate the hire and agreement with no refund of monies paid.

PUBLIC LIABILITY

The Company holds appropriate public liability coverage up to £5 Million which is industry standard and acceptable to most venues. Some venues may, by exception, require suppliers to have a higher level of coverage. Any charges incurred for increased coverage will be added to The Hirers balance of payment. The Company will advise the Hirer of this in advance of their event. We advise you check with your venue if you are unsure particularly if your venue is a designated stately home or grade 1+ listed.

PHOTOGRAPHY

The Company may discreetly take photographs during the hire period which may be used on our website and social media accounts. Any photographs taken will be used purely as promotional and marketing material. Photographs including children will not be used without express permission. We are tactful in our choice of photographs used for these purposes.

If you object to photographs being taken at your event and / or used for these purposes by The Company then please inform us at the time of booking.

CHILDSEATS AND PASSENGER SAFETY

Please note that The Company abides by the child seat laws. Your wedding is a planned journey so if your child is required by law to use a child seat then they must do so in any hired vehicle. The Hirer will be responsible for the supplying and fitting of the seats to satisfy the safety of the child.

DEFINITIONS OF TERMS AND CONDITIONS

‘This Agreement’ means these Terms and Conditions and the Booking Form. In the event of any discrepancy between these Terms and Conditions and any other Vintage Inspired Wedding Hire literature, the provisions of these Terms and Conditions apply. There are no other verbal undertakings, warranties or agreements between the parties relating to the subject matter of these Terms and Conditions.

‘The Company’ means Winnie’s Wheelz – vintage V-Dub Vehicle Hire whose director and proprietor is James Gittins.

‘The Hirer’ means the person or persons signing this agreement and any persons whose payment is presented for the hire charges.

‘The Day of Hire’ means the hire period referred to on the Booking Form and or any agreed variation thereof and any additional period during which the vehicle is booked by The Hirer.

“Our VWs” means our 1965 splitscreen campervan and 1971 Beetle hired under this Agreement and includes tyres, tools, accessories, the living equipment and any other special/photo booth equipment, documents related to The Vehicle and any replacement or substitute Vehicle which may be provided at the discretion of The Company.

The Company reserves the right to refuse to hire to any person without explanation or prior warning.